HURRICANE PREPARATIONS INFORMATION

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Freeman Park Committee

ARTICLE VI. FREEMAN PARK COMMITTEE

 

Sec. 11-83. Establishment.

There is hereby created and established the Freeman Park Committee of the Town of Carolina Beach, comprised of seven (7) members and one (1) official or representative from the Town of Carolina Beach to serve, which will be the police chief, who shall serve in accordance with the directive of the town council. The Freeman Park Committee is established under the authority of Carolina Beach Town Council, adopted August 12, 2008.

(Ord. No. 08-752, 8-12-08)

Sec. 11-84. Purpose.

(a)    The purpose of the committee is to provide an organized forum for two-way communication between the Town of Carolina Beach. Where appropriate, the committee may recommend to the town council and police department on substantive issues, with the goal of improved services. The committee shall make full and complete reports annually to the town council at such times as may be requested and at such other times as the council may deem appropriate.

(b)   For the purpose of this article "substantive" issues will be defined as a matter of major practical importance to all concerned. It shall not include personnel issues involving individual employees or daily operation procedure.

(Ord. No. 08-752, 8-12-08)

Sec. 11-85. Membership; composition; term.

(a)    The committee shall be composed of seven (7) members at large, one (1) member of the Freeman family or property owner as available at minimum, for staggered terms for a period of three (3) years, and one (1) official or representative from the Town of Carolina Beach to serve at the direction of the town manager or his/her designee. Initially appointments shall be: two (2) members for one-year term, two (2) members for two-year terms, and three (3) members for three-year terms with terms expiring on August 12 of the appropriate term of appointment. A vacancy is created upon the death or resignation in writing to the chairman.

(b)   Members of the committee shall serve without pay and at the discretion of the town council.

(Ord. No. 08-752, 8-12-08)

Sec. 11-86. Organization of the Freeman Park advisory committee.

(a)    The committee, within thirty (30) days of its appointment, shall meet and elect a chairman, vice-chairman and secretary.

(b)   The chairman shall serve a one-year term but cannot serve more than two (2) consecutive terms as chairman and/or two (2) years. The chairman shall be counted to determine a quorum and shall have one (1) vote as other members.

(c)    The vice-chairman shall serve a one-year term but cannot serve more than two (2) consecutive terms as vice-chairman and/or two (2) years. The vice-chairman shall become chairman upon the death or resignation of the chairman or upon the office of the chairman otherwise becoming vacant. The vice-chairman shall discharge the powers of the office of chairman at any meeting at which the chairman is absent. The interim vacancy in the office of vice-chairman may be filled at any regular meeting at which such election has been placed on the notice of the agenda to active members. The vice-chairman shall be counted to determine a quorum, and shall have one (1) vote as other members.

(d)   The police chief is not a voting member and shall serve in an advisory capacity to the committee.

(e)    The secretary of the committee is that person elected by a majority of active members to serve a one-year term but cannot serve more than two (2) consecutive terms as secretary. Upon the death or resignation of the secretary or upon the office of the secretary otherwise becoming vacant, the office of the secretary may be filled at any regular meeting at which such election has been placed on the notice of agenda to send to all active members. In the absence of the secretary at any meeting, the chairman shall appoint an interim secretary from the active membership present. The secretary shall maintain a record of its members' attendance, its actions, findings and recommendations, which shall be open to the public. The secretary must provide the minutes of the meeting to be distributed to the committee and town clerk. Minutes must be filed immediately following any regular or special meeting in the office of the town clerk.

(f)    A quorum of four (4) members shall be necessary to take any official action authorized or required by this ordinance. An issue shall carry a majority of those voting.

(g)   Any expired terms and/or vacancies shall be properly advertised. The committee may review all applications and make a recommendation to the town council in order to fill its membership. The town council shall make all appointments to fill expired terms and/or vacancies. The town council may revoke any member for misconduct or nonperformances of duty.

(h)    The committee may adopt and amend from time to time rules to govern the conduct of its administrative business, consistent with the provision of this article.

(Ord. No. 08-752, 8-12-08)

Sec. 11-87. Meetings.

(a)    Meetings of the committee shall be held on the fourth Thursday quarterly in February, June, September and December at 7:00 p.m. at the Carolina Beach Municipal Administration Building. Prior notice of any change in meeting date (including special meetings of the committee), time and place shall be provided to all members, the town clerk and administrative staff one (1) week in advance of said meeting.

(b)   All regular scheduled meetings will have an agenda prepared by the town manager or his designee. The agenda will be distributed to all active members and to the town clerk five (5) days in advance, prior to scheduled meeting.

(Ord. No. 08-752, 8-12-08)