Sec. 16-232. Composition; term.
The Carolina Beach Operations Department Advisory Committee shall be composed of five (5) members at large and one (1) alternative member for staggered terms for a period of three (3) years to be appointed by the town council. All members shall be citizens and reside within the corporate limits of the Town of Carolina Beach.
(Ord. No. 08-747, 7-7-08; Ord. No. 11-878, 9-13-11)
Ord. No. 08-747, adopted July 7, 2008, amended § 16-232 in its entirety to read as herein set out. Former § 16-232, pertained to establishment, and derived from Ord. No. 04-553, 5-11-04.
Sec. 16-233. Purpose.
(a) The purpose of the committee is to provide an organized forum for two-way communication between the operations department and the community. Where appropriate, the committee may recommend to the town council and operations department on substantive issues, with the goal of improved operations services. The committee will form a team effort towards solving enforcement and community issues such as ordinances, user fees, and all other issues relating to the operations department. The committee shall make full and complete reports annually to the town council at such times as may be requested and at such other times as the pouncil may deem proper.
(b) For the purpose of this article "substantive" issues will be defined as matters of major or practical importance to all concerned. It shall not include personnel issues involving individual employees or daily operational procedure.
(Ord. No. 04-553, 5-11-04)
Sec. 16-234. Membership.
(a) Membership shall be appointed for three (3) years staggered terms. Initially Operations Department advisory committee appointments shall be: two (2) members for one-year term, two (2) members for two-year terms, and one (1) member for a three-year term with terms expiring on March 31st of the appropriate term of appointment. All subsequent appointments, except to fill a vacancy, shall be for three-year terms. A vacancy is created upon the death or resignation in writing to the chairman.
(b) Members of the committee shall serve without pay and at the discretion of the town council. The Carolina Beach Operations Director, or his designee, shall serve as the administrator advisor in assisting this board.
(Ord. No. 04-553, 5-11-04)
Sec. 16-235. Organization of the operations department advisory committee.
(a) The committee, within thirty (30) days of its appointment, shall meet and elect a chairman, vice-chairman, and secretary.
(b) The chairman shall serve a one-year term but cannot serve more than two (2) consecutive terms as chairman and/or two (2) years. The chairman shall be counted to determine a quorum, and shall have one (1) vote as other members.
(c) The vice-chairman shall serve a one-year term but cannot serve more than two (2) consecutive terms as vice-chairman and/or two (2) years. The vice-chairman shall become chairman upon the death or resignation of the chairman or upon the office of the chairman otherwise becoming vacant. The vice-chairman shall discharge the powers of the office of chairman at any meeting at which the chairman is absent. The interim vacancy in the office of vice-chairman may be filled at any regular meeting at which such election has been placed on the notice of agenda to active members. The vice-chairman shall be counted to determine a quorum, and shall have one (1) vote as other members.
(d) The director of operations is not a voting member and shall serve in an advisory capacity to the committee.
(e) The secretary of the committee is that person elected by a majority of active members to serve a one-year term but cannot serve more than two (2) consecutive terms as secretary. Upon the death or resignation of the secretary or upon the office of the secretary otherwise becoming vacant, the office of the secretary may be filled at any regular meeting at which such election has been placed on the notice of agenda to send to all active members. In the absence of the secretary at any meeting, the chairman shall appoint an interim secretary from the active membership present. The secretary shall maintain a record of its members' attendance, its actions, findings and recommendations, which record shall be open to the public. The secretary must provide to the director of operations minutes of the meeting to be distributed to the committee and town clerk. Minutes must be filed on a monthly basis or immediately following any special meeting in the office of the town clerk.
(f) A quorum of three (3) members shall be necessary to take any official action authorized or required by this ordinance. An issue shall carry by a majority of those voting.
(g) Any expired terms and/or vacancies shall be properly advertised. The committee may review all applications and make a recommendation to the town council in order to fill its membership. The town council shall make all appointments to fill expired terms and/or vacancies. The town council may revoke any member for misconduct or nonperformance of duty.
(h) The committee may adopt and amend from time to time rules to govern the conduct of its administrative business, consistent with the provision of this article.
(Ord. No. 04-553, 5-11-04)
Sec. 16-236. Meetings.
(a) Meetings of the operations advisory committee shall be held on the first Tuesday of the month at 6:00 p.m. at the Carolina Beach Municipal Administration Building. Prior notice of any change in meeting date, time and place shall be provided to all members and administrative staff one (1) week in advance of said meeting.
(b) All regular scheduled meetings will have an agenda prepared by the director of operations or his designee. The agenda will be distributed to all active members five (5) days in advance, prior to scheduled meeting.
(Ord. No. 04-553, 5-11-04; Ord. No. 04-562, 8-10-04; Ord. No. 05-577, 2-8-05; Ord. No. 12-890, 5-8-12)