Finance Department

 
 
 DSC  edited
 
 
Debbie Hall
Finance Director
(910) 458-5495
debbie.hall@carolinabeach.org
 
 
     

PURPOSE

The Town Council has stated that the purpose of the Finance Officer is to use all the Town’s public funds in the most efficient manner and in the best interest of the citizens. The Finance Officer is also responsible for supervising the investment of the Town’s idle funds.

 
MISSION

The mission of the Finance Department is to devise, implement, and supervise a cash management plan for the Town of Carolina Beach that is in compliance with the Local Government Budget and Fiscal Control Act.


RESPONSIBILITIES

  • Financial Planning and ReportingProviding revenue projections for the annual budget; coordinating annual and special audits; working with auditor to prepare the Annual Financial Statements; preparing annual reports for various governmental agencies; issuing interim financial reports on the Town’s fiscal and budgetary status; maintaining accounting system and on-line access of financial information to Town management and other system users; maintaining the general ledger system and chart of accounts. 

  • Accounts PayableMaintaining the organization’s accounts payable system, processing the Town’s accounts payable and issuing checks to vendors; filing special and annual reports required by regulatory and grant agencies; reviewing internal controls and adhering to established payable procedures; maintaining vendor files; reviewing and auditing selected pay authorizations.  

  • Accounts Receivable - Maintaining organization-wide accounts receivable system, including customer files, and grant receiptsreviewing internal controls and adhering to established accounts receivable procedures. 

  • Business Registration - Maintaining business registration files, issuing business licenses, applying penalties and responding to inquiries and requests for business registration information. 

  • Special AssessmentsMaintaining special assessment accountsapplying monthly interest and responding to inquiries and requests for special assessment information.  

  • Cash ReceiptsProviding support for cashiering services; reviewing, reconciling, and posting all cash receipting deposits; depositing and accounting for all banking deposits.  

  • Revenue Forecasts and Budget Monitoring - Preparing revenue forecasts and monitoring trends; monitoring budgets and providing updates to Council as appropriate.  

  • Investments and Debt Service Administration - Managing the Town’s investment portfolio in accordance with adopted policies and plans, including preparing cash flow projections, identifying appropriate investment vehicles and timeframes, and allocating interest earnings among funds and investment accounts in accordance with generally accepted accounting principles; coordinating project financings and administering debt service obligations in accordance with bond covenants. 

  • Fixed Asset Management - Identifying and tracking all capital assets owned by the Town, calculating depreciation where appropriate and complying with external audit requirements established by the Governmental Accounting Standards Board (GASB). 

  • Capital Improvement Projects - Managing and tracking all capital improvement projects; submitting required documentation for reimbursement and adding to the Town’s asset list upon completion of project. 

  • Banking ServicesEnsuring transfers are completed, maintaining a professional working relationship with bank officials, bank account reconciliation, containing bank costs and administering the Town’s banking services contract. 

  • Payroll ReconciliationVerifying payroll monies paid to employees; processing related journal entries; reconciling and ensuring funds are in the bank to cover payments; invoicing and collecting retiree medical insurance. 

  • Local Government Budget and Fiscal Control Act - Make sure that the Town is in compliance with all LGBFCA statutes set forth by the North Carolina General Assembly. Continuously work to ensure that the Town complies with any changes from the General Assembly.